York Technical College Privacy Notice

York Technical College collects and uses personal information about applicants,  and other prospective students, including students interested in our summer programs (referred to as “applicants”). If you are or have been an applicant, we may collect and use the following types of personal information about you:

• Information and supporting documentation that you provide in your application, including through third parties
• Related application materials (e.g., recommendations, references, and test scores)
• Information that you have permitted a third party, such as The College Board, to release (e.g., AP or PSAT scores, demographic information, family information, academic information)
• Contact information for prospective students that we receive from other institutions and from vendors who conduct advertising activities for us
• Financial information, including financial information about your family members (e.g., information collected in connection with applications for financial aid, loans, and scholarships)
• Survey responses (if you choose to respond to a survey sent by us or on our behalf)

Your personal information is used primarily to evaluate your application and related activities, such as evaluating requests for financial aid, communicating with you about your application, and other administrative functions related to the admissions and enrollment process. We may also use or disclose your personal information for the following purposes:

• To consider requests for accommodations
• For research and statistical purposes
• To provide you with information about York Technical College and events that you might be interested in attending
• To send surveys for research purposes
• For compliance with legal obligations, to respond to subpoenas, court orders, or other legal process, and to enforce our agreements
• To prevent or investigate fraud or other unlawful activity, and to protect the security of York Technical College's property, website, and other systems
• To meet the obligations of private organizations with oversight over York Technical College, such as accreditation organizations
• To protect the health, safety, or rights of you, other students, faculty, staff, and visitors 
• To further advertise our services to you

We may share your information with the following individuals and entities:

• Individuals who assist in the application process, such as faculty and outside consultants
• Other departments within York Technical College, including our Communications and External Relations office
• Your financial institutions and funders (e.g., as necessary for obtaining loans, scholarships, or other funding)
• Other educational institutions (e.g., in order to send you information about jointly hosted informational events)
• Vendors who provide services to York Technical College
• Governmental bodies as necessary for compliance with law, with law enforcement authorities when necessary, and other third parties to enforce our legal rights
• Private organizations with oversight over York Technical College, such as accreditation organizations

When you are a student at York Technical College, or a member or prospective member of the faculty and staff, we maintain records containing your personal information. We may collect and use the following types of personal information about you, as applicable:

• Your contact information and biographical data (e.g., name, address, date of birth, race, ethnicity, family information)
• Application materials and supporting documents (e.g., applications for admission or employment)
• Copies of identification documents and other official documents (e.g. driver’s license, I-9 form, passport/visa information)
• Employment and/or educational records (e.g., job history, job reviews, transcript information)
• Academic work product and related information (e.g., research and course-related content)
• Records about your other activities (e.g., involvement in clubs, disciplinary actions and similar incidents)
• Financial information (e.g., payroll information, information related to tuition payments)
• Health information (Most health information about students is stored in the records of York Technical College Special Resources Office for the purpose of evaluating / providing accommodations to students)
• Information about technology usage (e.g., IP addresses, software downloads)

We use this information for the following purposes as applicable:

• To provide educational, employment and/or related services (e.g., maintaining relevant records of your studies or employment, providing you with access to facilities and support services, such as counseling and IT services)
• To administer the financial aspects of the relationship (e.g., payroll, collecting tuition, coordinating with lenders or other funders)
• To enable your participation at events and in other opportunities (e.g., graduation, study abroad programs, internships)
• To protect the educational integrity of the school (e.g. disciplinary actions)
• To accommodate special needs (e.g., disability accommodations)
• For research and statistical purposes related to our educational and/or other services
• To provide basic contact information in student, faculty, and/or staff directories
• For the general operations of York Technical College and related administrative functions
• For compliance with legal obligations, to respond to subpoenas, court orders, or other legal process, and to enforce our agreements
• To prevent or investigate fraud or other unlawful activity, and to protect the security of York Technical College’s property, website, and other systems.
• To meet the obligations of private organizations with oversight over York Technical College, such as accreditation organizations
• To protect the health, safety, or rights of you, other students, faculty, staff, and visitors

We may share your personal information with the following:

• Faculty and staff at York Technical College in order to fulfill their responsibilities
• Your lenders, funders, and/or other sponsors
• Providers of any external program, such as study abroad programs, internships, and other collaborations
• Your host institution and host family (in connection with study abroad or faculty or student exchange programs)
• Student clubs and related organizations
• Other departments within York Technical College, including our Communications and External Relations office
• Individuals or entities inquiring about your attendance or employment history
• Vendors who provide services to York Technical College
• Governmental bodies as necessary for compliance with law, with law enforcement authorities when necessary, and other third parties to enforce our legal rights
• Private organizations with oversight over York Technical College, such as accreditation organizations

York Technical College and the York Technical College Foundation hold personal information related to its alumni and other supporters (such as donors, prospective donors, volunteers, and family members of students). If you are an alum or other supporter, we may collect and use the following types of personal information about you:

• Academic information (e.g., major, transcript, degree)
• Biographical information (e.g., name, date of birth, ethnicity, sexual orientation, religious affiliation)
• Contact information (e.g., phone, physical address, email address, phone number)
• Your activities at York Technical College (e.g., club memberships, scholarship awards, Emergency Assistance grants)
• Your involvement with York Technical College and other interests (e.g., attendance at events, philanthropic interests)
• Family information (e.g., marital status, name of spouse)
• Health information (e.g., disability)
• Financial information (e.g., history of donations, wealth information)
• Employment information

We collect data about alumni and other supporters from various sources, including directly from the individual (for example, by filling out a form on our website) and from other individuals (for example, students provide information about family members). We also retain information from your student records if you studied here. We also collect information from publicly available sources, such as social media, and from third parties, such as companies that conduct alumni and wealth screening or other people that might know you and your philanthropic interests.

Your personal information is used for the following purposes:

• Sending you informational publications (e.g., newsletters from departments and clubs you may have interest in)
• Conducting surveys so that we can learn more about our alumni and other supporters
• Providing services (e.g., networking features and ongoing career services)
• Sending you information about Alumni and Development campaigns, events, and volunteer opportunities that may be of interest to you
• Conducting wealth analysis and research to understand your philanthropic interests and ability to give in order to ensure that our Alumni and Development efforts are tailored to your interests
• For administrative purposes (e.g., processing donations and issuing a tax receipt, managing events, such as reunions)
• For research and statistical purposes
• To publicly acknowledge gifts (with consent of the donor)
• For compliance with legal obligations, to respond to subpoenas, court orders, or other legal process, and to enforce our agreements
• To prevent or investigate fraud or other unlawful activity, and to protect the security of York Technical College’s and the York Technical College Foundation’s property, website, and other systems
• To meet the obligations of private organizations with oversight over York Technical College, such as accreditation organizations
• To protect the health, safety, or rights of you, other students, faculty, staff, and visitors

We share your personal information with the following:

• York Technical College departments, clubs, and interest groups and the York Technical College Foundation
• Other York Technical College alumni (limited contact information only)
• The York Technical College Alumni Connection, specific alumni clubs and organizations and similar affiliates
• Other individuals or entities with a legitimate interest in your personal information, such as scholarship supporters
• Vendors who provide services to York Technical College and the York Technical College Foundation
• Governmental bodies as necessary for compliance with law, with law enforcement authorities when necessary, and other third parties to enforce our legal rights
• Private organizations with oversight over York Technical College and the York Technical College Foundation, such as accreditation organizations and the Foundation Board of Directors.

The York Technical College website is an information system intended to present an integrated view of the College to prospective students, alumnae, the members of the York Technical College community, and others with an interest in York Technical College. If you visit this site to view or download information, or submit information to us, we or our third-party vendors may automatically collect the following types of personal information:

•  the name of the domain from which you access the Internet
•  the date and time of your visit
•  the page/s you visit
•  your computing platform
• The country you reside in at the time of the visit.

Some of this information may be collected through the use of cookies, which are text files that are placed on your hard disk by a web server, or similar technologies, such as web beacons. Some of these cookies are managed by third parties that we do not control, such as Google Analytics.

If you use our website to complete forms, use our applications, or submit information to us (such as through our alumnae and supplier registration pages), we will collect the information that you provide to us, as well as related information such as your login ID.

The data collected with cookies and similar technologies are used in the aggregate for purposes of analyzing site traffic, managing the site, and providing accountability regarding the usefulness of our work.

If you provide us with information (such as through our alumnae and supplier registration pages), we will use that information for the purposes described on the form or registration pages.

We may also use your personal information for the following purposes:

• For compliance with legal obligations, to respond to subpoenas, court orders, or other legal process, and to enforce our agreements
• To prevent or investigate fraud or other unlawful activity, and to protect the security of York Technical College’s property, website, and other systems.
• To meet the obligations of private organizations with oversight over York Technical College, such as accreditation organizations
• To protect the health, safety, or rights of you, other students, faculty, staff, and visitors

Personal information collected automatically on this website is not disclosed to third parties unless the third party is an institutionally authorized provider of services to the College. Information collected through website forms is used as specified on the form or as otherwise described in this notice.

This web site contains links to many sites that are beyond our control. York Technical College is not responsible for the privacy practices or content of these other sites. Users of these services are subject to the privacy policies established by the third-party provider.