GUIDELINES FOR PROFESSIONAL DEVELOPMENT PROJECTS
Development of projects should meet the following criteria:
- A.  Address one or more current institutional goals.
- B.  Serve identified professional development needs (e.g., individual development plan as stated in the Performance Management System, supervisory input, etc.).
- C.  Target one or more student populations served by York Technical College.
- D.  Prepare faculty and staff to recognize, teach, and evaluate employment skills (e.g., communications, human relations, computation, computer applications, critical thinking, and current technical competencies), and ...
- E.  Result in positive impact on student, employer, and campus communities.
- A.  Project funds:
- Must relate to current identified needs (see Criteria above).
- Must provide support not duplicated through other budget sources.
- Personnel Salaries
- Transportation - Mileage reimbursement for use of personal vehicles will be provided for credit courses if the course is required by the College as a condition of employment verified by Human Resources. Meals while attending seminars/workshops may be requested according to state per diem guidelines.
- Registration/Tuition - The College does not prepay registration fees for credit courses. Registration as approved in the project will be reimbursed by the College after satisfactory completion of each course and upon submission of grade reports and receipts by the participant. Fees for credit courses and books are covered only when the credit course is a condition of employment verified by Human Resources. For purposes of reimbursement, satisfactory completion is considered a grade of "C" or better for undergraduate courses, and "B" or better for graduate courses. Prepayment will be made for seminars and workshops (registration and agenda information must be submitted with the project proposal).
- Instructional Supplies/Materials - Instructional supplies/materials for credit courses are covered only when the credit course is a condition of employment verified by Human Resources.
- C.  After projects are funded, substitutions or adjustments to the budget require the supervisor's approval after consulting with the Professional Development Council Chairperson.
- D.  The Professional Travel Authorization and Reimbursement Voucher form will be attached to the Award Letter and labeled with the approved project number and the account number for accounting purposes. Both of these numbers should be used for all transactions relating to the project. When hypothetical proposals are funded, the PDC will not issue a travel authorization form until the project participant selects a conference and date.
- E.  Operational travel budgets will bused to cover travel activities that are not specifically development activities.
- F.  Funds are provided by the York Technical College Foundation to support faculty and staff in taking internal credit and continuing education courses. Faculty and staff may be approved to take one internal course per semester. Funding normally covers tuition only; however, books may be covered if the course is a condition of employment verified by Human Resources. Fees are waived.
- G. Supervisory approval of the reimbursement voucher and submission of the project evaluation are required prior to reimbursement. Reimbursement will not be processed until the evaluation is received.
III. GUIDELINES FOR PROJECT APPLICATIONS:
- A.  All applications should be neatly written or typed.
- B.  Use simple, clear, and concise language.
- C.  Components of narrative should take the following elements into consideration:
- Narrative must be concise, specific, and clear; simply state how you plan to accomplish your goal and meet identified needs.
- Narrative must establish the need and show how the need relates to institutional goals and/or accreditation standards. A key element in implementing any development plan to meet identified needs is the thoughtful, individual planning that must occur as a part of the annual performance management system. Planning and discussion at departmental and divisional or supervisory levels should result in submitting projects that benefit all communities served.
- Project requests for seminars, workshops, and conferences provide opportunities for faculty and staff to enhance knowledge and skills related to their subject area and professional job duties. Permanent, probationary and temporary employees may participate in such programs.
- Project requests for credit courses required as a condition of employment for College employees (permanent, probationary, or temporary) may be necessary to help employees improve their performance in their present position or to acquire skills necessary to meet specific College needs. When an employee is directed to take such courses at an institution approved by the College, all costs will be paid for the employee, including tuition, fees, and books. Whenever possible, assignment of such courses should be made in compliance with College plans for faculty and staff development. Courses must be taken at a regionally accredited university.
- Project requests for return to business, industry, or professional enhancement, provide opportunities for permanent employees to enter business and industry, as well and enhance their professional expertise in current technical trends, changes, and work skill requirements relating to their teaching or functional areas.
Compensation of Employees:
- a.)  The participating employee will remain in employment status of the College and will:
- Receive normal salary and benefits.
- Retain eligibility for any normal salary adjustments.
- Not be subsidized in any way by the business, industry, or outside professional enhancement organization.
- b.)  The outside organization may reimburse the College for the services of the employee.
- c.)  Employees who are on summer break and not working for the College may be employed directly by an outside organization and will not come under this policy and procedure.
- Supervisors should review carefully all projects that they recommend to the Professional Development Council for funding.
- A "No" response for items 1 - 6 listed on the checksheet indicates that further work on the project application is needed. The application should be returned to the originator for clarification before recommending the project for funding to the Professional Development Council.
- Supervisors should carefully review project applications to verify that the requested development activities are directly related to specific job responsibilities and support objectives for professional development as stated in the current FPMS or EPMS.